20 / 08 / 2015
A ‘bloated’ Exchange server, PST files all over your network
and you don’t know where they are, Mailbox size quota limits etc all of these
issues and much more can be solved with a single instance email archiving
system. A healthy Exchange server with
only current emails in it runs more efficiently and backups take less time too.
An email archiving system doesn’t mean that archived emails
are ‘out of sight out of mind’ because a good email archiving product should be
like an extension to a user’s Mailbox but with the archived emails outside of
Exchange. The user should have the
comfort of being able to search and find any archived email in seconds from
either an Outlook toolbar ‘add in’ or from a mobile device if they are ‘on the
move’. Users often use Outlook for
filing emails and have their own unique Personal Folder filing system, this of
course can be retained in the email archive to aid searching and finding.
Mailsafe is a single instance email archiving product that
runs with Exchange or NHSmail and NHSmail2 and has been approved by HSCIC, and
is being used by NHS England together with a wide range of NHS Trusts and
CSU’s. It has evolved over a number of
years with many additions as a direct result of customer requests. One important feature is the privileged
access rights that can be granted to a limited number of personnel as a
‘Poweruser’ whereby they can access all archived emails. This is often used for FOI and DPA requests
or resolving disputes or accessing emails relating to users who have left the
organisation.
For more information click
here